Registering employees for social insurance

Should you employ staff, you must register them for social security at the beginning of the employment relationship. The registration is comprised of:

  • health insurance,
  • nursing care insurance,
  • pension insurance and
  • unemployment insurance.

Note: The statutory health insurance funds (collection agencies) collect the full social security contribution and forward the individual amounts on to the competent bodies. In the case of small scale employment, the Federal Miners' Insurance Institution (Bundesknappschaft) is the collecting body as the institute administering the pension insurance.

Above all, you must register employees who are insured via the statutory health insurance, nursing care insurance, pension insurance or in accordance with the law of employment promotion. However, you must also register employees who are exempt from insurance due to small scale employment. For example, this includes short term employees who work for you for a maximum of three months or 70 working days per year.

Onlineantrag und Formulare

Hinweis: Sobald Sie eine Postleitzahl oder einen Ort angegeben haben, können wir Ihnen an dieser Stelle den Onlineantrag und die Formulare der zuständigen Stelle anzeigen. Ort angeben

Zuständige Stelle

  • the statutory health insurance fund of the employee or
  • the Bundesknappschaft
Hinweis: Sobald Sie eine Postleitzahl oder einen Ort angegeben haben, können wir Ihnen an dieser Stelle weitere Informationen zu der für Sie zuständigen Stelle anzeigen. Ort angeben
Warum soll ich einen Ort angeben?
Mit Hilfe der Ortsangabe können wir die für Sie passenden Informationen, Formulare, Dienste und Ihre zuständige Stelle anzeigen.
Welchen Ort soll ich angeben?
Zum Beispiel Ihren Wohnort, wenn Sie einen Reisepass beantragen wollen oder den Unternehmensstandort, wenn Sie ein Gewerbe anmelden möchten.

Service details

Procedure

You must forward the social security notifications and proof of contribution of your employees online or email. You are obliged to carry out the notifications with computerised wage and salary calculation programs or with approved form completion.

Note: An overview of the approved programs GKV-AG can be found on the Internet page of the Informationstechnische Servicestelle der gesetzlichen Krankenversicherung (ITSG).

There are two variants of the software "sv-net" (social security on the Internet):

  • "sv.net online" for Internet-based online use
  • "sv.net classic" as software for PC installation

You can find more information about this and about how the data exchange works on the websites of ITSG and datenaustausch (in German).

You must submit the following data:

  • Insurance number which is issued by the pension insurance provider. Employees who do not yet have a social security number will receive this automatically from the health insurance company following the first social security registration.
  • Personal details of the employee, such as name and address
  • Reason for the notification (for example registration due to commencement of employment or periods of employment).
  • Company registration number of the employer.
    This can be obtained from the Federal Employment Centre (Agentur für Arbeit).
  • Details concerning
    • Contribution groups
    • Type of employment
    • Nationality

Note: Please keep in mind that you deduct the employee contribution towards social security from the gross salary and forward it on with your employer contribution to the competent collecting agency.

 

Deadlines

for the notification of the commencement of an employment relationship:

  • Within six weeks of taking up employment
  • Immediately, however at the latest on taking up of employment in case of persons whom you are employing in the following economic sectors:
    • Construction industry
    • Restaurant and accommodation sector
    • Passenger transportation industry
    • Delivery, transportation and associated logistics sector
    • Carny industry
    • Forestry companies
    • Cleaning of buildings industry
    • Companies which are involved in the construction and dismantling of trade fairs and exhibitions
    • Meat sector
  • For complete notification: within six weeks of taking up employment.

Release note

The German original version of this text was drafted in close cooperation with the relevant departments. The Wirtschaftsministerium released it on 29.10.2015. Only the German text is legally binding. The Federal State does not assume any liability for the translated texts.
In cases of doubt or if you have any questions or problems, please contact the relevant authorities directly.